Privacy Policy

1. Introduction

Adelphic Union Lodge #14, F. & A.M. ("AUL #14," "we," "us," or "our"), the presenting organization of the Interstate PHAmily Classic, is committed to protecting the privacy of all individuals who interact with our event website and related services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit phamilyclassic.com or provide information in connection with the Event.

By using our website or providing us with your personal information, you consent to the practices described in this Privacy Policy.

2. Information We Collect

Information You Provide Directly: We collect information you voluntarily submit through our website, including:

• Name, email address, and phone number submitted via the contact form or newsletter signup
• Vendor application information, including business name, contact details, and product/service descriptions
• Ticket purchase information processed through our third-party ticketing provider
• Messages or inquiries you send to us directly

Information Collected Automatically: When you visit our website, we may automatically collect certain technical data, including:

• Browser type and version, operating system, and device type
• IP address and approximate geographic location
• Pages visited, time spent on the site, and referring URL
• Cookie and local storage data (see Section 5)

3. How We Use Your Information

We use the information we collect for the following purposes:

• To respond to your inquiries and provide event-related information
• To send event updates, announcements, and newsletters (only if you opt in)
• To process vendor applications and coordinate vendor participation
• To improve our website, content, and event planning
• To comply with legal obligations and enforce our Terms and Conditions
• To ensure the safety and security of Event attendees

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Sharing of Information

We may share your information in the following limited circumstances:

• Service Providers: Third-party vendors who assist us in operating the website, processing tickets, or sending communications (e.g., email platforms, ticketing services). These parties are contractually obligated to protect your information.
• Event Co-Organizers: Members of the Interstate PHAmily Classic planning committee who need access to information to coordinate Event logistics.
• Legal Requirements: When required by law, court order, or government authority, or to protect the rights, property, or safety of AUL #14, Event attendees, or others.
• Business Transfers: In the unlikely event of a reorganization or transfer of Event operations.

5. Cookies

Our website uses cookies — small text files stored on your device — to enhance your browsing experience. We use cookies to:

• Remember your preferences (e.g., cookie consent status)
• Analyze site traffic and usage patterns
• Improve website functionality and performance

You can control or disable cookies through your browser settings. Note that disabling cookies may affect website functionality. A cookie consent banner is displayed on your first visit; your preferences are stored locally.

6. Data Retention

We retain personal information only as long as necessary for the purposes described in this Privacy Policy, or as required by law. Contact form submissions and newsletter signups are retained for a period of up to two (2) years following the Event. Vendor application records are retained for up to three (3) years for accounting and legal purposes.

7. Security

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

8. Third-Party Links

Our website may contain links to third-party websites (such as ticketing platforms or social media). We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

Our website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately so we can delete it.

10. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information, subject to legal retention obligations
• Opt out of marketing communications at any time by using the unsubscribe link in our emails

To exercise any of these rights, please contact us at info@phamilyclassic.com.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. Your continued use of our website after changes are posted constitutes your acceptance of the revised policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact:

• Email: info@phamilyclassic.com
• Organizer: Adelphic Union Lodge #14, F. & A.M.
• Event: Interstate PHAmily Classic